The whole CRICOS intake, in one platform.
CRM Pilot Intake runs an RTO's entire student journey on one canonical record and a tamper-evident audit trail: lead, PTR, LLND, enrolment, documents, payment, batch, attendance and certificate. It unifies the instruments most colleges keep in separate tools into a single, compliant, white-labelled platform.
CRICOS colleges run admissions across disconnected forms, spreadsheets and legacy tools, which fractures the student record and leaves ASQA and AVETMISS evidence scattered and hard to assemble.
Intake unifies enrolment, PTR and LLND into one canonical record, scores assessments securely, and keeps a tamper-evident audit trail with one-click AVETMISS export — all under your college's brand.
Every capability earns its place — here is the problem it removes, how it works, and what your business gets back.
The enrolment form, the sales pre-training review and the LLND diagnostic usually live in three disconnected tools, so no one sees the whole student.
Intake unifies all three into one canonical record with role-based views for students, sales, admin, trainers and directors.
Every team works from the same complete, up-to-date picture of each student.
Legacy LLND tools revealed the answer key in the browser and auto-scored essays that should be marked by a person.
Answers stay server-only, questions are gated sequentially, essays route to a trainer marking queue, and a provisional AQF band is confirmed after assessor sign-off.
Defensible, standards-aligned assessment you can stand behind in an audit.
ASQA and CRICOS audits demand evidence that colleges scramble to assemble from scattered systems.
Intake keeps an HMAC tamper-evident audit trail, generates a per-enrolment audit-pack PDF, and exports AVETMISS NAT files in one click.
You are audit-ready at any moment, not just at reporting time.
Students should experience your institution, not a software vendor.
The portal, emails and documents are fully white-labelled under your college's brand and domain.
A seamless, trusted admissions experience that reflects your college.
A look at the app across the devices your team actually uses.
The building blocks that make up the app.
A tokened student portal for enrolment and document upload, with staff review and re-upload requests.
An eight-section, dual-signed pre-training review captured against the student record.
Server-scored language, literacy and numeracy assessment with a trainer marking queue and AQF banding.
Allocate students to batches, manage moves and reschedules, and record attendance with printable reports.
Database-first email templates plus editable, multi-step follow-up sequences drained by a daily job.
Issue certificates and export AVETMISS NAT files for government reporting.
The same engineering standards we hold every CRM Pilot app to.
Connect the systems your business already runs on.
Clear plans, no per-seat surprises. Own it, don't rent it.
From $4,999 / year
The full intake platform for a single college.
Custom
For groups and multi-campus providers.
Yes. Intake exports AVETMISS NAT files in one click and keeps the audit evidence behind them, so government reporting stops being a scramble.
Intake keeps answers server-only, gates questions sequentially, routes essays to a trainer marking queue, and confirms the AQF band after assessor sign-off — an assessment process you can defend in an audit.
Yes. The student portal, emails and documents are fully white-labelled under your college's brand and domain.
Book a consultation and we'll set it up around the way your business actually works.